FREEDOM OF INFORMATION
Model Publication Scheme
Adopted by Catterall Parish Council on 1st January, 2009
This model publication scheme has been prepared and approved by the Information Commissioner. It may be adopted without
modification by any public authority without further approval and will be valid until further notice.
This publication scheme commits an authority to make information available to the public as part of its normal business activities. The information covered is included in the classes of information mentioned below, where this information is held by the authority.
Additional assistance is provided to the definition of these classes in sector specific guidance manuals issued by the Information
Commissioner.
The scheme commits an authority:
To proactively publish or otherwise make available as a matter of routine, information, including environmental information,
which is held by the authority and falls within the classifications below.
To specify the information which is held by the authority and falls within the classifications below.
To proactively publish or otherwise make available as a matter of routine, information in line with the statements contained
within this scheme.
To produce and publish the methods by which the specific information is made routinely available so that it can be easily
identified and accessed by members of the public.
To review and update on a regular basis the information the authority makes available under this scheme.
To produce a schedule of any fees charged for access to information which is made proactively available.
To make this publication scheme available to the public.
Classes of Information
Who we are and what we do.
Organisational information, locations and contacts, constitutional and legal governance.
What we spend and how we spend it.
Financial information relating to projected and actual income and expenditure, tendering, procurement and contracts.
What our priorities are and how we are doing.
Strategy and performance information, plans, assessments, inspections and reviews.
April 2008 1 Model Publication Scheme V1.0
How we make decisions.
Policy proposals and decisions. Decision making processes, internal criteria and procedures, consultations.
Our policies and procedures.
Current written protocols for delivering our functions and responsibilities.
Lists and Registers.
Information held in registers required by law and other lists and registers relating to the functions of the authority.
The Services we Offer.
Advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered.
The classes of information will not generally include:
Information the disclosure of which is prevented by law, or exempt under the Freedom of Information Act, or is otherwise
properly considered to be protected from disclosure.
Information in draft form.
Information that is no longer readily available as it is contained in files that have been placed in archive storage, or is difficult to access for similar reasons.
The method by which information published under this scheme will be made available
The authority will indicate clearly to the public what information is covered by this scheme and how it can be obtained.
Where it is within the capability of a public authority, information will be provided on a website. Where it is impracticable to make
information available on a website or when an individual does not wish to access the information by the website, a public authority will indicate how information can be obtained by other means and provide it by those means.
In exceptional circumstances some information may be available only by viewing in person. Where this manner is specified, contact
details will be provided. An appointment to view the information will be arranged within a reasonable timescale.
Information will be provided in the language in which it is held or in such other language that is legally required. Where an authority is legally required to translate any information, it will do so.
Obligations under disability and discrimination legislation and any other legislation to provide information in other forms and formats
will be adhered to when providing information in accordance with this scheme.
April 2008 2 Model Publication Scheme V1.0
Charges which may be made for Information published under this scheme
The purpose of this scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to
the public. Charges made by the authority for routinely published material will be justified and transparent and kept to a minimum.
Material which is published and accessed on a website will be provided free of charge.
Charges may be made for information subject to a charging regime specified by Parliament.
Charges may be made for actual disbursements incurred such as:
photocopying
postage and packaging
the costs directly incurred as a result of viewing information
Charges may also be made for information provided under this scheme where they are legally authorised, they are in all the
circumstances, including the general principles of the right of access to information held by public authorities, justified and are in
accordance with a published schedule or schedules of fees which is readily available to the public.
If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment may be
requested prior to provision of the information.
Written Requests
Information held by a public authority that is not published under this scheme can be requested in writing, when its provision will
be considered in accordance with the provisions of the Freedom of Information Act.
Information available from
Catterall Parish Council
under the model publication scheme
Contact details : Ms. Gillian Benson, Parish Clerk
01995 600689
| Information to be published | How the information can be obtained | Cost |
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Class1 - Who we are and what we do (Organisational information, structures, locations and contacts) |
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| This will be current information only |
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Whos who on the Council and its Committees Catterall Parish Council has the following Committees: Standards and Scrutiny Committee Responsible for policies and procedures Councillors J. Houghton, D. Sharples, D. Thompson and G. Wilson. Environment Committee Responsible for highways and street scene in the Village Councillors N. Harrison, J. Houghton, D. Thompson and G. Wilson. Planning Committee Meetings called one week prior to Parish Council meeting to comment Councillors J. Houghton, H. Kenyon, D. Sharples and E. Thomas. Green Spaces Committee Responsible for Catterall Playing Field, Open Spaces and Play Areas in the Village. Councillors D. Croston, H. Kenyon, E. Thomas and D. Thompson. Tree Warden Councillor J. Houghton. Lengthsmans Management Committee Up line managers to the Parish Lengthsman Councillors I. Brayshaw, D. Croston and D. Thompson. Finance Committee Responsible for the accounts, employees payments, budgets and recommending the precept. Councillors J. Houghton, D. Sharples, E. Thomas, D. Thompson and G. Wilson. Contact details for Parish Clerk and Council members Location of main Council office and accessibility details Staffing structure Catterall Parish Council employs a Parish Clerk and a Parish Lengthsman
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Web site Hard Copy Please contact the Parish Clerk The Annual Report is included in the Spring Newsletter, delivered to each household in the Parish,
Electronic Mail - if the documents are retained in electronic format please contact the Parish Clerk Quarterly Newsletter The Catterall Crier Is delivered to each household. Further copies are available in the Post Office, Shepherds Farm Shop and the Pickerings Hotel Telephone Parish Council Notice Boards Situated at the Post Office on Cock Robin Lane and the Parish Council Office, Catterall Village Hall. |
Free £0.10p per sheet Free
Free
Free
Free Free
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Class 2 What we spend and how we spend
it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum |
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Annual return form and report by auditor
Finalised budget and Precept
Borrowing Approval letter (Not applicable) Financial Standing Orders and Regulations
Grants given and received
List of current contracts awarded and value of contract
Members allowances and expenses (Catterall Parish Council does not currently pay any Members Allowances) |
Hard Copy Please contact the Parish Clerk
Hard Copy Please contact the Parish Clerk N/A Hard Copy Please contact the Parish Clerk Electronic mail if documents retained in electronic format Please contact the Parish clerk Hard Copy Please contact the Parish Clerk Electronic mail if documents retained in electronic format Please contact the Parish clerk Hard Copy Please contact the Parish Clerk Electronic mail if documents retained in electronic format Please contact the Parish clerk Expenses arrangements adopted in line with Wyre Borough Council Remuneration Panel recommendations. (Minutes available under Class 4 below) |
£0.10p per sheet £0.10p per sheet
£0.10p per sheet Free
£0.10p per sheet Free
£0.10p per sheet Free
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Class 3 What our priorities are and how
we are doing (Strategies and plans, performance indicators, audits, inspections and reviews) |
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Catterall Parish Plan
Annual Report to Parish or Community Meeting (current and previous year as a minimum) Newsletters
Quality status
Local charters drawn up in accordance with DCLG guidelines Lancashire County Council has just launched the final draft of their Parish Charter Wyre Borough Council is to launch their Parish Charter in the New Year. |
Hard Copy Please contact the Parish Clerk Electronic mail if documents retained in electronic format Please contact the Parish clerk Hard Copy distributed to all households Electronic mail (if documents retained in electronic format) Please contact Parish Clerk Catterall Parish Council is currently working towards Quality Parish Council Status Hard Copy Available from the respective Authorities Electronic mail if documents retained in electronic format Please contact the Parish clerk |
£5.00
Free
Free
Free |
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Class 4 How we make decisions (Decision making processes and records of decisions) Current and previous council year as a minimum |
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Timetable of meetings (Council, committee meetings
and parish meetings) Agendas of meetings (as above) Minutes of meetings (as above) this will exclude information that is properly regarded as private to the meeting. Reports presented to council meetings - this will exclude information that is properly regarded as private to the meeting. Responses to consultation papers Responses to planning applications Bye-laws (where applicable) |
Website Minutes only
Hard Copy Please contact the Parish Clerk
Electronic mail if documents retained in electronic format Please contact the Parish Clerk |
Free
£0.10p per sheet
Free |
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Class 5 Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only |
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Policies and procedures for the conduct of council
business:
Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements |
Hard Copy Please contact the Parish Clerk Electronic mail if documents retained in electronic format Please contact the Parish Clerk |
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Policies and procedures for the provision of services
and about the employment of staff: Catterall Parish Council uses the Contract of Employment written by NALC Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme) |
Hard Copy Please contact the Parish Clerk Electronic mail if documents retained in electronic format Please contact the Parish Clerk |
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| Information security policy | ||
| Records management policies (records retention, destruction and archive) | ||
| Data protection policies | ||
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Class 6 Lists and Registers Currently maintained lists and registers only |
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Assets Register
Register of members interests Register of gifts and hospitality |
Hard Copy Please contact the Parish Clerk
Information is available by inspection only |
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Class 7 The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only |
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Allotments
Burial grounds and closed churchyards
Community centres and village halls
Parks, playing fields and recreational facilities
Seating, litter bins, clocks, memorials and lighting
Bus shelters
Markets and Public conveniences
Agency agreements
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) |
The Parish Council do not currently have any
allotments There are no burial grounds in the Parish, but Catterall Parish Council supports costs for maintaining St. Helens Churchyard, Churchtown. Catterall Parish Council does not own any Community Centres or Village Halls. Catterall Parish Council owns Catterall Playing Field including the Multi Use Games Area and the Youth Shelter Please contact the Parish Clerk Catterall Parish Council owns a number of benches in the Parish Please contact the Parish Clerk Catterall Parish Council owns the bus shelter at the side of the Memorial Garden, Garstang Road Catterall Parish Council does not own any markets or public conveniences. Catterall Parish Council has an agency agreement for amenity grass cutting with Lancashire County Council Catterall Parish Council contracts the services of the Parish Lengthsman to Kirkland Parish Council N/A |
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Additional Information This will provide Councils with the opportunity to publish information that is not itemised in the lists above |
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Contact details: Ms. Gillian Benson, Parish Clerk
57, Hamers wood Drive, Catterall, Garstang PR3 1YN
Based at the Parish Council Office,
Catterall Village Hall, Garstang Road, Catterall
Telephone - 01995 600689
E-mail gillian@catterallpc.wanadoo.co.uk
SCHEDULE OF CHARGES
| TYPE OF CHARGE | DESCRIPTION | BASIS OF CHARGE |
| Disbursement cost | Photocopying @ 10p per sheet (black & white) | Actual cost |
| Colour Photocopying not available | ||
| Postage | Actual cost of Royal Mail standard 2nd class | |
| Statutory Fee | None applicable | |
| Other | None applicable | |
